PINECREST PAVILION SUMMER CAMP
Learn More about Pinecrest Pavilion:
Pinecrest Pavilion offers rising K-6th grade campers a fun-filled day of in-person play and learning, with a mix of indoor and outdoor activities, arts and crafts, STEAM experiments and nature discovery, games and puzzles, making and building, and more! Preschool campers will enjoy a morning of in-person fun as described above (with after-care available as needed).
Pinecrest Pavilion is open to children who are rising kindergarten through rising 6th grade in 2022. Preschool camp is open to children who will turn age 4 by September 30, 2022, who are toilet-trained and who have previously attended a preschool; preschool camp is morning-only, but after-care is available until 6 p.m. Rising 7th graders who have attended Pinecrest Pavilion or Pinecrest School are also welcome for any sessions that include 6th graders. Former Pinecrest School students or Pinecrest Pavilion campers who are rising 8th graders or up to age 15 in the Summer 2022 are invited to apply as Assistants-in-Training (AITs); if accepted, the option is then available for them to register as AITs using the general camp registration form.
Pinecrest Pavilion at Pinecrest School offers camp sessions that run 8 weeks from June 13 to August 12, 2022. (There is no camp or care on July 4 – July 8, 2022.) We are running 5 camp sessions that are a combination of 1 or 2 weeks in length. See the schedule section below.
Campers attend a full day of fun (with recess and lunch time included in the day). Camp fees are as follows:
$800 per 2-week session for K-6, and $400 per 2-week session for preschool.
Camp fee is $400 per 1-week session for K-6, and $200 per 1-week session for preschool.
After-care is available until 6 p.m. for all ages. K-6 hours are 3:35-6:00 p.m., and K-6 after-care is billed at $13.50/hour with a session cap for 1-week sessions at $100 and a session cap for 2-week sessions at $200; each session is billed separately. The preschool after-care hours are 12:05-6:00 p.m. Preschool after-care is billed at $13.50/hour with a session cap for 1-week sessions $188, and a session cap for 2-week sessions at $375; each session is billed separately.
There is a sibling discount of 15% off the total due for each sibling registered after the first child. This will show on the invoice due Friday, May 13, 2022, not on the initial $250 payment.
The 2022 registration timeline is as follows:
- Friday, January 28, 2022- Camp Materials Distributed by Email and on Website (www.pinecrestschool.org – click Our Summer Camp)
- Tuesday, February 1, 2022- Camp Registration Begins for Current School Families (with a special password that will be provided in advance)
- Friday, February 4, 2022- Camp Registration Begins for Past Camp Families (with a special password that will be provided in advance)
- Monday, February 7, 2022- Camp Registration Begins for the General Public (no password needed)
2022 CAMP SESSION DATES
June 13-17 – Session 1 – 1-week session
June 21-July 1 – Session 2 – 2-week session (June 20-Holiday/no camp)
No Camp July 4-8
July 11-July 22 – Session 3 – 2-week session
July 25-August 5 – Session 4 – 2-week session
August 8-August 12 – Session 5 – 1-week session
SUMMER CAMP FAQs
What should my child bring or wear to camp?
Morning snack, afternoon snack, and lunch
Bag or backpack
Comfortable play clothing that might get messy!
Hat and/or sunglasses (outdoor use only)
Each camper will receive a complimentary Pinecrest Pavilion t-shirt, which will be distributed on the first day of their session. The Pinecrest t-shirt is not a camp uniform. Campers are encouraged to wear their camp t-shirts whenever they would like and any spirit days.
**Campers should not bring any personal items such as mobile phones, iPods, collectibles, handheld gaming devices, and/or any other electronic devices. Pinecrest School is not responsible for any items lost or damaged that have been brought into camp for any reason. Please label everything with a name or initials.
What and when will my child eat?
There will be a mid-morning snack break. Campers should bring a small snack from home.
Campers should bring a bag lunch and drink; lunch is not provided.
**Microwaves and refrigeration are not available. All food including snacks should be brought to camp in a lunch box or bag. Lunches must be clearly labeled with the child’s name and date (this is a Commonwealth of Virginia licensing requirement).
What are the COVID-19 policies?
- At this point, the school anticipates some level of COVID-19 protocols will be in place although it is impossible to know with specificity what that looks like for the summer at this time. At this point in time, Pinecrest School requires masks for all students and staff.
- Pinecrest School requires that all of its campers submit documentary proof of full state-mandated vaccinations prior to admission to the School or camp. The School also requires that all students eligible to receive a COVID-19 vaccine must be fully vaccinated (as that term is defined by the Center for Disease Control and Prevention) against COVID-19 prior to the start of the camper’s first camp session in Summer 2022 and submit documentary proof of vaccination from COVID-19 prior to the camper’s first day of Pinecrest Pavilion Summer Camp 2022. Campers who are not eligible to receive a COVID-19 vaccine prior to the start of Pinecrest Pavilion Summer Camp 2022 must be fully vaccinated (as that term is defined by the Center for Disease Control and Prevention) against COVID-19 as soon as they become eligible to receive the COVID-19 vaccine and must submit documentary proof of vaccination from COVID-19 promptly after they receive the vaccine. The School will consider requests for exemption from this vaccination policy based on medical conditions only. The School will not consider requests for exemption from this vaccination policy based on religious beliefs, ethical or moral positions or political philosophies.
When do I drop-off and pick-up my child?
The camp day begins at 8:50 a.m. Campers may be dropped off beginning at 8:30 a.m.
- Preschool campers not attending after-care are dismissed at 12:05 p.m. K-6 campers not attending after-care are dismissed at 3:35 p.m.
K-6 campers are dismissed at 3:35 p.m. for pick-up.
After-care for all ages is available until 6 p.m. Campers not picked up on time will be taken to after-care.
**Carefully following the drop-off, pick-up and carpool guidelines that are emailed to all parents/guardians will help ensure that the carpool line runs efficiently, and that children are safe during arrival and dismissal times. Please exhibit patience and caution at all times in the drop-off/pick-up line.
Is Pinecrest a nut-free camp?
Pinecrest is not a nut-free environment. During the daily lunch period, one space is designated nut-free, and campers with nut allergies may opt to eat in that room if they or their parents/guardians wish.
Can I get a receipt for tax or other purposes?
If you would like a receipt, please submit a request to email@example.com. Advanced notice is required. Receipts will be processed as soon as possible. Patience is appreciated as the school’s Finance Associate works on a part-time schedule.
PINECREST PAVILION POLICIES
Due to COVID-19 guidelines we are not accepting visitors on campus. We hope to see you on campus as soon as it is safe for everyone to do so.
Parents/guardians of any child requiring prescription medication during the camp day are required to submit an Authorization to Administer Medication form that has been completed by parents/guardians and the child’s physician. This form is available in the Summer Camp Forms section of the website. Pinecrest accepts only the Pinecrest School Authorization to Administer Medication form. A separate form must be provided for each medication being used. Form(s) must be on file by the due date, or within 7 days of registering if registering after this date. A guideline sheet for how to ensure this form is filled out correctly will be provided to parents/guardians in advance by the Pinecrest office.
Medication should be brought to Pinecrest at the beginning of the week by a parent/guardian and must be picked up at the end of the week by a parent/guardian. Children may not transport their own medication. All medication must be in the original container, with the child’s name, the name of the medication and the dose of the medication indicated on the prescription label. All medications are placed in a locked location and may be dispensed only by the Camp Director, Assistant Camp Director, Head of School or Administrative Assistant.
Pinecrest School does not dispense non-prescription medication unless it is part of an allergy management protocol, and we have a Pinecrest School Authorization to Administer Medication form on file. Please arrange dispensing times, so that medication is not required during the hours your child will attend camp.