PINECREST PAVILION SUMMER CAMP
Pinecrest Pavilion at Pinecrest School offers theme-based, weekly camp classes that run nine weeks from June 17 to August 16, 2019. (There is no camp or care on July 4 or 5.)
Pinecrest Pavilion is open to children who are rising kindergarten through rising 6th grade in 2019. Preschool camp is open to children who will turn age 4 by September 30, 2019, who are toilet-trained and who have previously attended a preschool; preschool camp is morning-only, but after-care is available until 6 p.m. Rising 7th graders who have attended Pinecrest Pavilion or Pinecrest School are also welcome for any classes that include 6th graders. Rising 8th graders who have attended Pinecrest Pavilion or Pinecrest School are invited to apply as Assistants-in-Training (AITs); if accepted, the option is then available for them to register as AITs using the general camp registration form.
Campers may choose to attend a morning class, an afternoon class or both for a full day of fun (with recess and lunch time included in the day). Class fees are paid in advance and are $195 per class with a $50 registration fee per child.
After-care until 6 p.m. and before-care beginning at 7:30 a.m. are available for all ages. After-care is $12/hour and before-care is $12/day and this is billed after use.
The 2019 registration timeline is as follows:
- Monday, January 28 – 2019 Camp Materials Distributed by Email and on Website
- Friday, February 1 – 2019 Camp Registration Begins for Current School Families (with a special password)
- Wednesday, February 6 – 2019 Camp Registration Begins for Past Camp Families (with a special password)
- Sunday, February 10 – Open House for Prospective Camp Families – 1-4 p.m.
- Wednesday, February 13 – 2019 Camp Registration Begins for the General Public (no password needed)
2019 CAMP SESSION DATES
Week 1 —— June 17-21
Week 2 —— June 24-28
Week 3 —— July 1-3 (No camp or care Thurs., July 4 or Fri., July 5)
Week 4 —— July 8-12
Week 5 —— July 15-19
Week 6 —— July 22-26
Week 7 —— July 29-August 2
Week 8 —— August 5-9
Week 9 —— August 12-16
7:30-8:45 a.m. —— Before-care
8:45-9:00 a.m. —— Camper Drop-off
9:00 a.m.-12:00 p.m. —— Morning Camp Session
12:00 p.m. —— Morning-only Campers Pick-up
12:00-12:45 p.m. —— Lunch and Recess for Full-day Campers
12:00-6:00 p.m. —— Preschool After-care
12:40 p.m. —— Afternoon-only Camper Drop-off
12:45 p.m.-3:45 p.m. —— Afternoon Camp Session
3:45 p.m. —— Camper Pick-up
3:45-6:00 p.m. —— K-6 After-care
SUMMER CAMP FAQs
What should my child bring or wear to camp?
Morning snack, afternoon snack and lunch if full day.
Bag or backpack.
Comfortable play clothing that might get messy!
Hat and/or sunglasses (outdoor use only).
Fridays are Camp Spirit Days; wear a Pinecrest Pavilion t-shirt! Each camper will receive a complimentary Pinecrest Pavilion t-shirt, which will be distributed on the first day of their session. The Pinecrest t-shirt is not a camp uniform. Campers are encouraged to wear their camp t-shirts on weekly camp spirit days and any other time desired.
**Campers should not bring any personal items such as mobile phones, iPods, collectibles, Nintendo DS, and/or any other electronic devices. Pinecrest School is not responsible for any items lost or damaged that have been brought into camp for any reason. Please label everything with a name or initials.
What and when will my child eat?
There will be a mid-morning and a mid-afternoon break and snack time. Campers should bring a small snack from home.
Campers attending full-day camp (both morning and afternoon sessions) should bring a bag lunch and drink; lunch is not provided.
Afternoon-only campers should eat lunch before arriving at camp.
**Microwaves and refrigeration are not available. All food including snacks should be brought to camp in a lunch box or bag. Lunches must be clearly labeled with the child’s name and date (this is a Commonwealth of Virginia licensing requirement).
When do I drop-off and pick-up my child?
The morning session begins at 9 a.m. Campers may be dropped off beginning at 8:45 a.m.
Morning-only campers are dismissed at 12 p.m. for pick-up.
The afternoon session begins at 12:45 p.m. Drop-off begins at 12:40 p.m.
Full-day and afternoon-only campers are dismissed at 3:45 p.m. for pick-up.
Campers not picked up promptly are taken to the office (morning campers) or after-care (afternoon campers), and parents will be assessed after-care fees.
**Carefully following the drop-off, pick-up and carpool guidelines that are emailed to all parents/guardians will help ensure that the carpool line runs efficiently, and that children are safe during arrival and dismissal times. Please exhibit patience and caution at all times in the drop-off/pick-up line.
Is Pinecrest a nut-free camp?
Pinecrest is not a nut-free environment. During the daily lunch period, one space is designated nut-free, and campers with nut allergies may opt to eat in that room if they or their parents/guardians wish.
Can I get a receipt for tax or other purposes?
If you would like a receipt, please submit a request to firstname.lastname@example.org. Advanced notice is required. Receipts will be processed as soon as possible. Patience is appreciated as the school’s Finance Associate works on a part-time schedule.
PINECREST PAVILION POLICIES
Parents/guardians are welcome to visit any camp classes. Many of the teachers have special activities planned to share with families at week’s end and they will let you know any details at the beginning of the camp week. There is a sign-in sheet in the office for all parents/guardians and any other visitors. This must be completed when all parents/guardians and any other visitors arrive and exit for any purpose.
Parents/guardians of any child requiring prescription medication during the camp day are required to submit an Authorization to Administer Medication form that has been completed by parents/guardians and the child’s physician. This form is available in the Summer Camp Forms section of the website. Pinecrest accepts only the Pinecrest School Authorization to Administer Medication form. A separate form must be provided for each medication being used. Form(s) must be on file no later than Friday, May 11, or within 7 days of registering if registering after this date. A guideline sheet for how to ensure this form is filled out correctly will be provided to parents/guardians in advance by the Pinecrest office.
Medication should be brought to Pinecrest at the beginning of the week by a parent/guardian and must be picked up at the end of the week by a parent/guardian. Children may not transport their own medication. All medication must be in the original container, with the child’s name, the name of the medication and the dose of the medication indicated on the prescription label. All medications are placed in a locked location and may be dispensed only by the Camp Director, Assistant Camp Director, Head of School or Administrative Assistant.
Pinecrest School does not dispense non-prescription medication unless it is part of an allergy management protocol, and we have a Pinecrest School Authorization to Administer Medication form on file. Please arrange dispensing times, so that medication is not required during the hours your child will attend camp.
**Campers may not self-administer any medication.
Children with Allergies and Chronic Conditions
Pinecrest staff members are very willing to work with parents/guardians to learn more about their child’s allergies and/or medical conditions and to address any concerns. Parents/guardians of incoming students must complete a Medical/Emergency Care Form listing their child’s allergies and other chronic conditions. It is in a child’s best interest to provide as much information as possible; for example, please specify if an allergy or medication condition will affect school performance and what activities or food(s) must be avoided during school hours. Parents/guardians should describe all possible reactions their child may exhibit if exposed to an allergen and delineate the specific procedural instructions the school must follow if the child is exposed to an allergen. Parents/guardians are responsible for keeping Pinecrest informed as quickly as possible of any changes in their child’s health or restrictions.